Board Secretarial Services
for the Charity Sector
Our dedicated Board Secretary services provide comprehensive support to ensure your organisation meets regulatory standards, operates with transparency, and maximises its impact. From managing board meetings and maintaining accurate records to supporting effective decision-making processes, our experienced team acts as a trusted partner for your board and senior leadership.
At JR Admin Assist, we understand the unique governance and compliance requirements facing charities in the UK.
We handle the administrative tasks, so you can focus on achieving your mission, confident that your governance framework is robust, compliant, and efficient.
We can provide:
Governance and Compliance
Ensuring the charity complies with legal requirements, including the Charity Commission and Companies House regulations.
Advising the board on governance best practices, updating board members on relevant legal changes, and supporting compliance with the charity’s governing documents.
Keeping up-to-date records of trustees' interests and managing conflicts of interest.
Coordinating and preparing for board evaluations and supporting the board with policy updates and training.
Board Meetings Administration
Organising board meetings, including scheduling, creating agendas, distributing papers, and ensuring minutes are recorded accurately.
Maintaining confidentiality while providing accessible records of discussions, decisions, and actions taken.
Ensuring that board meetings follow the agenda, that decisions are documented, and that any required follow-up actions are tracked.
Record-Keeping & Documentation
Maintaining accurate records, including minutes, decisions, and statutory registers.
Safeguarding important documents such as the charity’s governing documents, policy files, and annual reports.
Ensuring legal documents, such as trustee appointments, removals, and other governance documentation, are completed and filed on time.
Communication & Coordination
Acting as the point of communication between the board, staff, and external stakeholders, including regulators.
Communicating decisions made by the board to relevant parties and ensuring actions from meetings are implemented effectively.
Liaising with professional advisors, such as lawyers or accountants, on governance or regulatory issues.
Support to Trustees and Directors
Supporting board member induction, orientation, and ongoing training.
Ensuring trustees are aware of their roles, responsibilities, and liabilities and that they receive the information needed to fulfill their duties.
Assisting with trustee recruitment, appointment, and exit processes.
Annual Reporting and Filings
Preparing and submitting the charity’s annual report, accounts, and any required financial statements to the Charity Commission and Companies House.
Coordinating the filing of other statutory reports as required, ensuring timely submission and compliance with deadlines.
Get in touch to discuss how we can assist your charity
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